{"id":1632,"date":"2024-02-12T14:47:39","date_gmt":"2024-02-12T14:47:39","guid":{"rendered":"https:\/\/staging.designatedpa.com\/?p=1632"},"modified":"2024-02-13T14:33:34","modified_gmt":"2024-02-13T14:33:34","slug":"working-with-your-private-personal-assistant","status":"publish","type":"post","link":"https:\/\/staging.designatedpa.com\/index.php\/working-with-your-private-personal-assistant\/","title":{"rendered":"Partnering Effectively with Your Private Personal Assistant for Optimal Task Management"},"content":{"rendered":"

[et_pb_section fb_built=”1″ admin_label=”section” _builder_version=”4.19.4″ background_color=”#D6DFE2″ global_colors_info=”{}”][et_pb_row admin_label=”row” _builder_version=”4.19.4″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” custom_padding=”|30px||30px|false|true” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text admin_label=”Text” _builder_version=”4.19.4″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” animation_style=”slide” global_colors_info=”{}”]<\/p>\n

One of the most important hires you will ever make is a private personal assistant, but in a world where things move at lightning speed it\u2019s truly difficult to find the time to cultivate your relationship with your administrative support.\u00a0<\/h2>\n

Many executives and entrepreneurs today work on multi-platform systems and are bombarded with information and technology, however, many overlook their most valuable asset; If you have a private assistant (PA), you don\u2019t need to be self-sufficient!<\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ admin_label=”section” _builder_version=”4.16″ custom_padding=”17px|||||” global_colors_info=”{}”][et_pb_row column_structure=”1_2,1_2″ admin_label=”row” _builder_version=”4.19.4″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” custom_padding=”||0px||false|false” animation_direction=”left” global_colors_info=”{}”][et_pb_column type=”1_2″ _builder_version=”4.19.4″ custom_padding=”|||” animation_style=”slide” animation_direction=”left” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text admin_label=”Text” _builder_version=”4.19.4″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” min_height=”125px” custom_margin=”|-37px||||” global_colors_info=”{}”]<\/p>\n

Mutually beneficial relationships, be they personal or professional, have communication and open dialogue at their very heart.\u00a0 Taking the time to have meaningful and purposeful interactions is key.<\/p>\n

This doesn\u2019t necessarily mean you have to discuss personal issues but more that you need to make your dialogue beneficial, for example \u2018What do you need from me in order to make an appointment with the architects\u2019?\u00a0 is a great way to start the flow of information.\u00a0 Listen to your PA\u2019s requests and respond accordingly.<\/p>\n

[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.19.4″ custom_padding=”|||” animation_style=”slide” animation_direction=”right” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_image src=”https:\/\/staging.designatedpa.com\/wp-content\/uploads\/2024\/02\/8.png” alt=”virtual interview” title_text=”8″ _builder_version=”4.19.4″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.19.4″ _module_preset=”default” min_height=”181.3px” custom_margin=”-6px|auto|0px|auto|false|false” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.19.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.19.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n

Never presume that your PA automatically knows how you like things to be done, so be sure to take the guesswork out of it; if you don\u2019t like being bombarded with emails, ask for one which rounds up outstanding points\/tasks.\u00a0 If you don\u2019t like emails at all, be sure to schedule regular appointments with your PA for a meeting or call to run through your tasks, and avoid changing or moving this time.\u00a0 Asking your PA how they like to do things will also help you get a broader understanding of how your working practices affect them.\u00a0 Likes and dislikes are what fundamentally help us to connect with each other.<\/p>\n

The majority of executive assistants are in that particular field because they are highly skilled organisers and can tackle any task or requests in the most efficient way.\u00a0 It\u2019s quite a leap of faith to trust someone to have access to emails, calendars, cloud drives but the more access you give your PA the more effective they can become in managing your life.\u00a0 Being clear in your priorities will help your PA deliver the results you need. And understanding your PA’s capabilities and discussing specific personal assistant duties will ensure effective task management and successful collaboration.<\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”2_5,3_5″ admin_label=”row” _builder_version=”4.19.4″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” custom_padding=”||2px|||” animation_direction=”left” global_colors_info=”{}”][et_pb_column type=”2_5″ _builder_version=”4.19.4″ custom_padding=”|||” animation_style=”slide” animation_direction=”right” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_image src=”https:\/\/staging.designatedpa.com\/wp-content\/uploads\/2024\/01\/26.png” alt=”Burnout” title_text=”26″ _builder_version=”4.19.4″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][et_pb_column type=”3_5″ _builder_version=”4.19.4″ custom_padding=”|||” animation_style=”slide” animation_direction=”left” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text admin_label=”Text” _builder_version=”4.19.4″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” min_height=”100px” custom_margin=”|-37px||||” global_colors_info=”{}”]<\/p>\n

We all make mistakes so be accountable for yours.\u00a0 Creating an environment of mutual respect will be unendingly beneficial in the long run.\u00a0 A good private PA will showcase problem-solving skills by offering solutions and seeking your confirmation or approval. Allowing a PA to work independently without being micromanaged will increase interest in a position and underpin respect and trust.\u00a0 However, the boundaries between allowing your PA to manage projects and doing your work for you can become blurred, so care must be taken not to cross them, respecting the professional boundaries of the PA role.<\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ admin_label=”row” _builder_version=”4.19.4″ background_color=”#C48CAD” background_size=”initial” background_position=”top_left” background_repeat=”repeat” custom_margin=”20px||||false|false” custom_padding=”|30px||30px|false|true” animation_style=”slide” global_colors_info=”{}”][et_pb_column type=”1_2″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text admin_label=”Text” _builder_version=”4.19.4″ text_font_size=”18px” ol_line_height=”1.2em” background_size=”initial” background_position=”top_left” background_repeat=”repeat” background_layout=”dark” global_colors_info=”{}”]<\/p>\n

The biggest bone of contention for many PA\u2019s is personal tasks; many private personal assistants don\u2019t mind handling personal errands as long as they have the time to meet their other deadlines.\u00a0 Be appreciative of the personal work they do for you.\u00a0 And if you\u2019re in an environment where it\u2019s a \u2018no go\u2019 then there are many agencies that can offer virtual personal assistance to help you out.<\/p>\n

[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text _builder_version=”4.19.4″ _module_preset=”default” text_text_color=”#FFFFFF” text_font_size=”18px” global_colors_info=”{}”]<\/p>\n

Top 10 Tips<\/p>\n

    \n
  1. Communicate<\/li>\n
  2. Listen<\/li>\n
  3. Be responsive<\/li>\n
  4. Never presume<\/li>\n
  5. Access<\/li>\n
  6. Trust<\/li>\n
  7. Prioritise<\/li>\n
  8. Be accountable<\/li>\n
  9. Personal tasks boundaries<\/li>\n
  10. Appreciate<\/li>\n<\/ol>\n

    [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ admin_label=”section” _builder_version=”4.19.4″ background_color=”#9888BB” use_background_color_gradient=”on” background_color_gradient_stops=”#524e9c 0%|#ffffff 100%” custom_padding=”41px||32px|||” global_colors_info=”{}”][et_pb_row admin_label=”row” _builder_version=”4.19.4″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text admin_label=”Text” _builder_version=”4.19.4″ text_font=”|700|||||||” text_text_color=”#FFFFFF” text_font_size=”18px” link_font=”|700|||||||” link_text_color=”#81366E” header_3_text_color=”#FFFFFF” background_size=”initial” background_position=”top_left” background_repeat=”repeat” text_orientation=”center” animation_style=”fade” global_colors_info=”{}”]<\/p>\n

    For more information about how a private PA can enhance task management and streamline your responsibilities, please call us at Designated PA on 020 7952 1460<\/a> and we can talk to you about how we can help and how our virtual assistant services work. Alternatively, you can <\/strong>email us<\/strong><\/a>. <\/strong><\/p>\n

    [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"

    One of the most important hires you will ever make is a private personal assistant, but in a world where things move at lightning speed it\u2019s truly difficult to find the time to cultivate your relationship with your administrative support.\u00a0 Many executives and entrepreneurs today work on multi-platform systems and are bombarded with information and […]<\/p>\n","protected":false},"author":1,"featured_media":1678,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"Take a moment and think back to when you decided \u2018to go it alone\u2019 or step up to the challenge of being a business leader or entrepreneur. The reasons may have been many. Was it to have more flexibility, set your own standards, widen your network, and create unique and innovative ideas without being overwhelmed by continuous bureaucracy?\r\n\r\nThe pressure of time pressure<\/strong>\r\nIn today\u2019s fast-paced business environment, success is often linked to development speed. Time pressure seems to have worsened, with clients wanting jobs delivered yesterday! And let\u2019s not forget the volume of paperwork, emails and uncontrolled growth in project scope\u2026resulting in disrupted thinking time.\r\n\r\nEmbrace being creative<\/strong>\r\nThe Neuroscience of creativity shows you are wired differently. You need to allow higher levels of curiosity, and a desire for novelty. Your brain needs the opportunity to wander, to be restless, you need spontaneity and free flowing thinking to generate fresh ideas.\r\nRoutine tasks are a real turn-off for creativity and innovation. Research suggests multitasking ruins productivity, causes mistakes, and impedes creative thought.\r\n\r\nHow to stay innovative<\/strong>\r\nIs continuous multitasking and endless admin still a reality for you? Putting a stop to it is easier than you think!\r\n\r\nIf you\u2019ve lost your creative flow, then take the time to replenish it. Don\u2019t let admin tasks get in your way, ask for help.\r\n\r\nStay Innovative and offload your admin tasks to a Virtual Assistant PA.<\/strong>\r\n\r\nA Virtual Assistant can help you get back doing what you do best -. big idea thinking.\r\nThink how much time you could save by #SayingNotoAdmin<\/strong> and having a Virtual Assistant PA.\r\n\r\nNo more time spent\u2026\r\n